You can also export the rules you've configured on your local computer. If you've moved your account to a new computer, you can import rules from your old computer to the local copy of your Outlook installation. The "Options" button shows you two options: Export and Import. You can also copy a rule and create a new one from the copied rule. If you want to change a rule, click it and click the "Change Rule" button. When you click this button, a window opens and displays any currently configured rules. (Button to open a window to manage rules in Outlook) Select the email account that you want to configure in the "Account Information" dropdown, and then click the "Manage Rules & Alerts" button. The button to open this list can be found in the "File" tab in the "Info" section. To create a new rule or review the ones already in place, you need to open the window where a list of rules is shown. Viewing Your Current RulesĪfter you create a few rules, they accumulate and can do unexpected changes to your inbox organization. Outlook rules provide a level of automation in your inbox, so you can stop spending hours should you receive too many email messages to keep up with organization. You can automatically delete messages, flag ones that contain specific words, mark it as read and even print it. You aren't limited to just working with your inbox. Outlook rules make it much easier to organize email by automatically sending your messages from your inbox to a folder. If your email service doesn't have good spam detection, you could spend hours deleting emails with the potential to accidentally delete legitimate ones. You can easily miss a critical email among the dozens of spam messages. These emails pile up in your inbox, which makes it disorganized and difficult to find important emails. Busy employees or business managers can potentially receive hundreds of emails a day.
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